Property Management Accounting
Property Management Accounting – Expert Solutions for Landlords & Property Managers
Managing property finances involves unique challenges that require specialised expertise. At 4JUPITER Limited, we bring over 25 years of experience in property management accounting.
Our services are tailored to support landlords, letting agents, block managers, and housing associations. To simplify and streamline the financial side of property management—we ensure transparency, compliance, and efficiency every step of the way. We understand the pressure that comes with managing multiple properties, tenants, and contractors. With over 25 years of industry experience, we help you stay organised, compliant, and in control.
Our Property Management Accounting Services Include:
All our services are designed to ensure the financial health, transparency, and compliance of managed blocks, providing peace of mind to property managers and leaseholders.
Preparation of Service Charge Accounts
- Annual preparation of detailed service charge accounts in accordance with relevant legislation.
- Ensuring transparency and accuracy for leaseholders.
Calculation and Preparation of Service Charges and Demands
- Accurate calculation of service charges based on the property’s budgeted expenses.
- Issuing service charge demands to leaseholders and managing collections.
Management of Accounts Receivable and Payable
- Tracking and managing incoming payments from leaseholders.
- Ensuring timely payment of invoices and other obligations.
Contractor Payment Runs
- Processing and managing regular payments to contractors and service providers.
Tenant Arrears Management
- Monitoring and managing overdue service charge payments.
- Implementing effective strategies to recover arrears.
Property Maintenance Accounting Including Budgets
- Managing budgets for property maintenance, repairs and services.
- Tracking expenses to ensure alignment with the budget.
Client Bank Accounts Reconciliation
- Regular reconciliation of client bank accounts to ensure accuracy and compliance.
- Providing detailed reports on account status.
Service Charge Accounts in Block Management
As anyone who pays for a service knows, it is always important to know that your money is being handled competently and that the records are an accurate reflection of the expenditure
Service charge audits are critical for ensuring transparency, accuracy, and fairness in the collection and expenditure of service charges.
We have a team that specialise in service charge audits, playing a crucial role in reviewing and verifying these charges for property management firms, housing associations, and other sectors thereby maintaining trust between tenants and landlords.
Our role is to:
1. Verify All Expenses
Verify that all expenses charged to tenants are valid, properly documented, and in line with the agreed service charge budget and lease agreements.
2. Ensure Compliance
Ensure compliance with relevant laws, regulations, and guidelines, such as the Landlord and Tenant Act.
3. Maintain Accuracy in Allocation
Ensure that costs are accurately allocated among tenants according to their lease agreements. This includes checking the apportionment method used and confirming that it aligns with the terms specified in the leases.
4. Reconciliation
Reconcile service charge accounts, ensuring that all income and expenditure are correctly recorded and accounted for.
5. Reporting
Provide detailed reports on the findings of the audit, highlighting any discrepancies, overcharges, or undercharges. These reports are crucial for transparency and for informing tenants and landlords. Provision of a summary of findings for easy understanding by non-accountants.
6. Follow-Up
Discuss the audit findings with the property manager or landlord. Suggesting correcting actions for any identified issues and ensure that recommendations are implemented and followed up in subsequent audits.
Advisory Services
Beyond auditing, 4JUPITER Limited offers advisory services, suggesting improvements in the service charge budgeting, collection and management processes, ensuring better efficiency and compliance in the future.
WHY CHOOSE US
Over 25 Years of Experience
Who We Work With:
- Block and estate management companies
- Landlords (single & portfolio)
- Letting & estate agents
- Housing associations
- Property developers
Trust
We value long-term relationships built on honesty, reliability, and confidentiality. Your financial data is always in safe hands.
Quality
We deliver consistent, high-quality service with attention to detail—whether you manage one property or hundreds.
Expertise
Our qualified team understands property accounting inside out, ensuring compliance and efficiency at every step.